# Acquisition & Executive Operations Assistant Virtual Assistant

**Empresa:** jobgether
**Modalidade:** Remoto
**Contrato:** CLT
**Publicada em:** 2026-10-22

## Descrição

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Acquisition & Executive Operations Assistant Virtual Assistant based in Brazil.

We are seeking a polished, dependable, and highly organised Virtual Assistant to support business acquisition outreach, executive operations, and administrative activities for a US-based business. In this full-time remote contract role, you will primarily follow up with business owners who have already received outreach, build professional relationships, and schedule introductory meetings. You will also coordinate acquisition-related documentation, prepare meeting briefs, manage calendars and inboxes, and support day-to-day executive operations. A posição combina comunicação focada em relacionamentos com trabalho administrativo estruturado, exigindo discrição, bom julgamento e acompanhamento consistente. Scripts, listas de contatos, procedimentos e treinamento estabelecidos ajudarão você a ter sucesso sem exigir vendas sob pressão ou negociação de negócios. Esta oportunidade é ideal para um profissional experiente em chamadas B2B que gosta de assumir a responsabilidade pelos detalhes operacionais enquanto ajuda os líderes empresariais a se manterem organizados e produtivos.
Accountabilities:

As an Acquisition & Executive Operations Assistant, you will support business-owner outreach while managing a broad range of acquisition administration and executive support tasks. Outreach and appointment setting will account for approximately half of your responsibilities and take priority when competing demands arise.

Business Owner Outreach and Appointment Setting

Contact business owners who have previously received outreach, using established contact lists, scripts, and procedures.

Conduct professional, respectful follow-up calls to determine whether owners are open to a brief introductory conversation with the client.

Schedule qualified introductory meetings without engaging in high-pressure sales tactics ou diretamente perguntando aos proprietários se eles desejam vender seus negócios.

Complete a minimum of 30 outbound calls per day once fully ramped up.

Maintain protected calling blocks from 8:00 AM–11:30 AM and 1:00 PM–3:00 PM Central Time.

Document call outcomes, meaningful conversations, objections, follow-up requirements, and next steps accurately.

Escalate questions involving valuations, financing, transaction terms, or timing to the client rather than negotiating independently.

Relationship Management and Follow-Up

Follow established outreach sequences and maintain consistent, professional communication with business owners.

Verify contact names, direct contact information, and preferred communication methods.

Record communication history, interest levels, objections, timing, and agreed next steps.

Schedule future follow-ups and coordinate meeting confirmations and reminders.

Ensure outstanding communications and follow-up activities are completed on time.

Acquisition Administration and Meeting Preparation

Maintain accurate acquisition records, contact details, appointment schedules, activity notes, and tracking systems.

Assist with broker correspondence and other acquisition-related communications.

Organise acquisition documents and maintain orderly records.

Research companies, business owners, contacts, and relevant background information.

Prepare concise, standardised briefing documents before acquisition meetings, including company background, owner information, previous correspondence, business details, and suggested questions.

Support post-meeting correspondence, update records, and track outstanding commitments and action items.

Executive and General Business Support

Organise inboxes, handle routine email correspondence, and manage calendar coordination and appointments.

Coordinate communications with vendors and other external contacts.

Follow up on invoices and maintain related administrative records.

Conduct research and complete general business support tasks as required.

Provide occasional personal executive assistance, including travel research, reservations, appointment scheduling, and property research.

LinkedIn, Referral Relationships, and Reporting

Draft LinkedIn outreach and follow-up messages for the client's review and track replies and next steps.

Maintain organised records of LinkedIn activity; the client will send messages directly through their own account.

Assist with relationship-building activities involving business brokers, accountants, attorneys, and other professional referral sources.

Prepare structured end-of-day executive summaries covering outreach activity, meaningful conversations, scheduled meetings, pending follow-ups, completed administrative work, outstanding action items, and matters requiring the client's attention.

Follow agreed procedures, timelines, confidentiality requirements, and written deliverables.

Requirements:

The ideal candidate combines practical US-focused B2B calling experience with strong executive administrative skills. You should be confident speaking with business owners and senior decision-makers, comfortable managing recurring follow-ups, and capable of balancing measurable outreach goals with detailed administrative responsibilities.

Mid- to senior-level professional capability, with at least one year of US-focused B2B outbound calling or appointment-setting experience.

Excellent spoken and written English, with a native or near-native level of spoken fluency and a professional phone presence.

Strong communication, active listening, rapport-building, and relationship-management skills.

Experience communicating with US business owners, executives, or senior decision-makers is strongly preferred.

Demonstrated experience with appointment setting, recurring follow-ups, CRM or contact-management systems, and detailed activity tracking.

Strong organisational skills, attention to detail, and the ability to manage schedules, documentation, and competing priorities.

Sound professional judgment and the ability to recognise when sensitive acquisition questions must be escalated.

Discretion and integrity when handling confidential business, acquisition, and personal information.

Executive administrative experience, including inbox and calendar management, meeting preparation, research, and business correspondence, is strongly preferred.

Background in business development, account management, or customer relationship management is an advantage.

Experience in business acquisitions or investment is beneficial but not required.

Ability to work independently, follow established procedures, meet activity targets, and maintain accurate records.

Willingness to sign and comply with the client's required Non-Disclosure Agreement (NDA) before beginning the engagement.

Required Software and Tools:

GitHub Issues: For daily call sheets, outreach tracking, and activity logging through comments. Training is provided, an...

**Página original:** https://www.123vagas.com.br/vaga/assistente-virtual-aquisicao-operacoes-remoto-108611